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Sponsorship Opportunities, Registration & Schedule

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​CAI CONTACT


​​Carly Reid, CMP, CAE​
Director of Program Logistics and Exhibitor Relations​
703 868 8704 cell
creid@caionline.org​
Carly is your first-stop for all sponsorship questions. She can help find the best course of action for your company to help you get the most out of your sponsor registration. ​Carly can also help with any logistical questions - staff, set-up, hotel questions, sponsorship fulfillment and expectations, etc.

​​SPONSORSHIP OPPORTUNITIES



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Platinum Sponsor $12,000 Ten SOLD-OUT​

  • 6' Table at Sponsor Tradeshow
  • Two (2) registrations with access to the Welcome Reception/Dinner, Thur/Fri breakfasts, community tours and Thur and Fri Night Events
    ​You can switch out staff from Wed to Thur to Fri, but you cannot switch out staff the same day
  • Ten-minute company intro/education presentation (with video, if desired) during a GS
  • Opportunity to provide branded and fun giveaway item in attendee bags
  • Company logo on onsite signage
  • Company logo and URL on event website
  • Company logo and URL on event digital and marketing communications
  • List of all attendees (before and the final list after)
     

Gold Sponsor $9,000 Ten  Eight ​Available   ​

  • 6' Table at Sponsor Tradeshow
  • Two (2) registrations with access to the Welcome Reception/Dinner, Thur/Fri breakfasts, community tours and Thur Night Event 
    You can switch out staff from Wed to Thur to Fri, but you cannot switch out staff the same day
  • Two-minute company intro/education presentation (with video, if desired) during a GS
  • Opportunity to provide branded and fun giveaway item in attendee bags
  • Company logo on onsite signage
  • Company logo and URL on event website
  • Company logo and URL on event digital and marketing communications​

*Does not include list of attendees
**Does not include Fri Night Event​


Silver Sponsor $4,500 Twelve Seven​ Available  

  • 6' Table at Sponsor Tradeshow​
  • One (1) registration with access to the Welcome Reception/Dinner​ and Thur/Fri ​breakfasts
    Y​ou can switch out staff from Wed to Thur to Fri, but you cannot switch out staff the same day
  • Opportunity to provide branded and fun giveaway item in attendee bags
  • Company logo on onsite signage
  • Company logo and URL on event website
  • Company logo and URL on event digital and marketing communications

 *Does not include list of attendees
**Does not include Thur and Fri Night Event​s​
***Does not include community tours​


Swag Giveaway Item in Attendee Registration Bags $1,500
Ten  Seven Available  
Who doesn't love swag? Get you​r company name out there with this fun opportunity!

  • 150 count
  • Mail to Dela LaFleur, Ewa by Gentry Community Association, 91-1795 Keaunui DrEwa Beach, HI 96706-4684
  • Due Date: September 25, 2023​


Sponsor schedule

  • Welcome Reception - Platinum/Gold/Silver sponsors
  • Thursday Breakfast/Tradeshow - Platinum/Gold/Silver sponsors
  • Friday Break​fast/Trade​show - Platinum/Gold/Silver sponsors​
  • Community Tours - Platinum/Gold sponsors only​
  • Thursday Night Event - Platinum/Gold sponsors only
  • Friday Night Event - Platinum sponsors only
  • There is no sponsor tradeshow on Saturday
​Day
​Time
​Event
​Location
Wednesday, October 4
​1 - 6pm
​Registration
Kona Moku Ballroom
Pre-Function
Third Floor​​​
​2:30 - 3:30pm
​First-Timers Meet & Greet
Waikiki Ballroom
Salon 2 - 3
Third Floor​


​3:30 - 5:30pm
​Large-Scale Managers Commitee Meeting
​Waikiki Ballroom
Salon 2 - 3
Third Floor
​5:30 - 8pm
​Welcome Reception 

Sponsor Tradeshow​
​​Kona Moku Ballroom
Salon A - B
Third Floor
Thursday, October 5

​7 - 8:45am

​Registration Desk open
​Kona Moku Ballroom
Pre-Function
Third Floor​​​

​​7 - 8:45am
​Breakfast​ 

Sponsor Tradewshow​
Kona Moku Ballroom
Salon A - B
Third Floor

​8 - 9:15am
​Hawaiian Blessing

Announcements

Platinum/Gold Sponsor Presentations

Kaipo Ho Education Session on Conflict Resolution​​
Kona Moku Ballroom
Salon A - B
Third Floor
​​
​9:30 - 10:30am
​Travel to Ewa by Gentry

Transportation provided
​​
​10:30 - 11:15am
Tour of Ewa by Gentry
​Ewa by Gentry

​11:15 - 11:30am
Travel to Ewa by Gentry Westside Community Center
​Ewa by Gentry​
​​
11:30am - 2pm
Lunch

Platinum/Gold Sponsor Presentations

Legislative Update facilitated by Tom Skiba​​​

Roundtable Discussions
​Ewa by Gentry, Westside Community Center

2 - 2:30pmTravel to Ho'opili
​Transportation provided

2:30 - 4pm

Tour of Ho'opili
​​Ho'opili

​4:15 - 5pm
​​Travel to Paradise Cove Ocean Garden
​Transportation provided

5 - 9pm

​Dinner & Dancing 
​Paradise Cove​ Ocean Garden

​8pm
​Buses start to depart for return to Waikiki Marriott
​Transportation provided
​Friday, October 6
7 - 8:45am
​Registration Desk open​Kona Moku Ballroom
Pre-Function
Third Floor​​​

​7 - 8:45am

​Breakfast

Sponsor Tradeshow​
Kona Moku Ballroom
Salon A - B
Third Floor

​7 - 8am
​Sponsor Tradeshow
​Kona Moku Ballroom
Salon A - B
Third Floor

​8 - 9:15am

​Announcements

2024 Large-Scale Workshop Host Presentation

Platinum/Gold Sponsor Presentations

Panel Discussion​
Kona Moku Ballroom
Salon A - B
Third Floor

​9:30 - 10:30am
Travel to Hoakalei
Transportation provided


​10:30am - Noon
Tour of Hoakalei - including Foundation area, Wai Kai Lagoon & Wai Kai
​Hoakalei


Noon - 1:30pm​Lunch

Platinum/Gold ​Sponsor Presentations
​Hoakalei


1:30 - 2:30pm
Travel back to Waikiki Marriott
​Transportation provided

2:30 - 4pm
Break​
​​Waikiki Marriott


​4 - 5pm

​Travel to Pearl Harbor, Battleship Missouri
​Transportation provided 

​5 - 9pm
​Private tour of the Battleship Missouri, dinner on the fantail followed by 1940's-style USO s​how
​Pearl Harbor
Battleship Missouri

​8pm
​Buses start to depart for return to Waikiki Marriott




CAI POLICIES​​

Payment Terms and Cancellation Policy: Full payment must accompany the signed contract. CAI reserves the right to refuse any contract or to cancel any contract it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled contracts if marketing did not include company mention. Refunds or cancellations cannot be made after any promotional materials/emails have been created. Email cancellation requests to ​Carly Reid at​ creid@caionline.org.

 

Private Party Policy: All hospitality suites and hosted events must be reserved, approved and paid for through CAI. Hospitality Suites/hosted events are not permitted during official Workshop activities. Non-sponsoring companies are not permitted to host events at the official hotel during the Workshop.

 

CAI Suitcasing Policy: CAI has a no tolerance policy regarding “suit casing" which describes the practice of non-sponsoring companies or individuals of soliciting sales or sales leads in the lobbies and/or representing their services or soliciting Workshop participants for conflicting social activities.

Violators of these policies will be ejected from the Workshop if applicable and charged $2,500 which must be paid prior to registering as an attendee, exhibitor or sponsor at any future CAI events.


Consent to Use of Photographic Images: Registration and attendance at, or participation in, this Workshop constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

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